CONSTRUCTION CONTRACT ADMINISTRATION: ARCHITECTS TASK LIST
AIA Document B201, also known as the Standard Form of Agreement Between Owner and Architect, outlines the comprehensive services provided by architects during the construction process. This includes the crucial stages of bidding and negotiation, construction contract administration, and project close-out.
On this page, we focus on the tasks the architect will cover during construction administration. These include overseeing and coordinating documents during the construction of the project, conducting site visits, and ensuring compliance with the contract documents. We would like to thank you for taking the time to view our guide and encourage you to continue browsing our blog articles on Construction Contract Administration and related topics for more information and insight.
Construction Contract Administration: Efficient Construction Coordination
The process of overseeing and coordinating the construction of a project is ongoing and involves several tasks. These include reviewing and approving contractor submittals, conducting scheduled site visits, monitoring progress and quality of work, determining work conformance, and participating in project meetings.
The final stage of the project includes tasks such as reviewing and approving change orders, inspecting the project, reviewing closeout documents and ensuring the project is completed on time and meets standards.
This includes tasks such as:
- Reviewing and approving contractor submittals
- Conducting scheduled site visits
- Monitoring progress and quality of work
- Determining work conformance
- Participating in project meetings
- Reviewing and approving change orders
Finally, the project close-out stage includes tasks such as:
- Inspecting the project for substantial and final completion
- Reviewing and approving closeout documents
- Reconciling allowances and contingencies
- Preparing final change orders
- Reviewing compliance completion items (if requested by the owner)
- Reviewing warranty items
The AIA B201 form is a widely used and accepted contract form for construction projects, and is intended to establish clear expectations and responsibilities for both parties. This table helps ensure a smooth and successful construction contract administration process for all parties involved.
| Activities | Tasks | Documentation |
| Preconstruction Conference | Review administrative procedures | Preconstruction conference report |
| Review contractor’s construction schedule | Administrative procedures manual (optional) | |
| Review contractor’s submittal schedule | ||
| Review contractor’s required submittals | ||
| Review schedule of values | ||
| Review quality control/testing procedures | ||
| Review allowances/contingencies | ||
| Review bond requirements | ||
| Construction | Conduct scheduled site visits | Site observation reports |
| Monitor progress and quality of work | Project meeting reports | |
| Determine work conformance | Work changes proposal requests | |
| Participate in project meetings | Change order recommendations | |
| Issue site observation reports | Change orders | |
| Send/answer RFIs | Construction change directives | |
| Review contractor submittals | Supplemental instructions | |
| Review value analysis substitutions | Requests for information | |
| Prepare change orders | Certificates for payment | |
| Review applications for payment | Action item lists | |
| Issue work change proposals | Document logs | |
| Monitor allowances | ||
| Monitor contingencies | ||
| Monitor progress and quality of work | ||
| Approve minor changes | ||
| Review quality control reports | ||
| Cooperate with owner’s consultants | ||
| Review change order pricing | ||
| Substantial Completion | Inspect project for substantial completion | Amended punch lists |
| Review contractor’s punch lists | Certificate(s) of substantial completion | |
| Prepare certificate(s) of substantial completion | ||
| Document owner-accepted nonconforming work | ||
| Monitor building start-up and commissioning | ||
| Closeout Conference | Review contractor closeout documents | Closeout lists |
| Review record documents | Transmit record drawings to copy owner | |
| Receive contractor written notice of final completion | ||
| Final completion | Inspect project for final completion | Final change order and final application |
| Review final closeout documents | and certificate for payment to owner | |
| Review final application for payment | ||
| Reconcile allowances and contingencies | ||
| Prepare final change order | ||
| Contractor’s warranty | Review compliance completion items (if requested by owner) | Letter to general contractor citing warranty corrections required |
| One-year: follow-up review | Review warranty items to be completed or corrected | List of outstanding warranty items to own |
Closing Words
Construction Contract Administration is a crucial element of managing a construction project. It involves ensuring compliance with the contract documents and the successful completion of the project. This includes important tasks such as bid evaluations, negotiation, project close-out, and construction management, as outlined in the AIA Document B201.
Our comprehensive guide includes a detailed table of tasks for construction contract administration, covering all the key elements for successful project management from start to finish. This table is designed to help architects, project managers, and construction professionals understand the scope of their responsibilities and the steps they need to take to ensure a successful project outcome.
On this page, we focused on the tasks the architect will cover during construction administration. These include overseeing and coordinating the construction of the project, conducting site visits, and ensuring compliance with the contract documents. We would like to thank you for taking the time to view our guide and encourage you to continue browsing our blog articles on Construction Contract Administration and related topics for more information and insight.
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