Construction Submittals: An Overview
Construction submittals and submittal-workplan can be a complex and confusing aspect of a commercial project. In this blog post, we will be discussing the basics of this process, specifically as it relates to a commercial project that is contracted with an architect to perform basic architectural services as described in AIA contract documents. The post will focus on the architect’s role, the AIA contract forms involved, and the various types of submittals that are typically required.
A Complex Process
When a contractor is awarded a construction project, they are typically responsible for submitting various types of construction submittals to the architect for review and approval. These submittals include shop drawings, products, product data, and documents related to sustainability. Shop drawings are detailed drawings that show how a specific component or system will be constructed. Products are the actual materials or equipment that will be used in the construction of the project. Product data includes information about the products, such as manufacturer’s specifications and certifications. Finally, documents related to sustainability include information about how the project will meet certain environmental or energy efficiency standards.
It’s important to note that submittals can be either actionable or informational. Actionable submittals require a formal review and response from the architect, while informational submittals are provided for the architect’s information only.
Constructions Submittals: Types and Responsibilities
When contractors submit construction submittals, they are reviewed by the architect. The architect will then provide a response or action status, which can include one of the following: approved, approved with changes, revise & resubmit, or rejected. “Approved” means that the submittal meets all the requirements and can be used as is. “Approved with changes” means that the submittal meets most of the requirements, but there are a few changes that need to be made before it can be used. “Revise & resubmit” means that the submittal does not meet the requirements and needs to be completely revised and resubmitted. “Rejected” means that the submittal does not meet the requirements and cannot be used.
Review and Approval Process
The allowable time-frame for the architect to review construction submittals will vary depending on the type of submittal and the type of specification the submittal shall be review under, i.e. performance specs, descriptive specs, proprietary specs, reference specs, etc. It’s important to note that the standard CSI 50-part MasterFormat Specification Divisions covers construction submittals, this system includes detailed information on the process and requirements for submittals.
Construction Submittals Schedule and Tracking
An approved submittal schedule is a crucial aspect of the project, it helps to track the progress of the project and ensure that everything is on schedule. The submittal schedule lays out the specific dates when each type of submittal is due and when it will be reviewed by the architect. This helps to keep the project on track and to avoid delays.
Mock-Up Construction Submittals and Requirements
Another important type of submittals are the mock-up types, these are typically used in the final stages of the construction process, these submittals are physical representations of certain elements of the project and are used to ensure that the final product meets the expectations of the client. Instructions on mock-up submittals can be found in Division 01 of the MasterFormat Specification Divisions.
The Importance of Proper Construction Submittals Management
Proper submittal management is crucial to the success of a construction project. Collaboration between contractors and architects is key in ensuring that all submittals are reviewed and approved in a timely manner and that the final product meets the expectations of the client. It is important for both contractors and architects to understand the submittal process and to be familiar with the standard CSI 50-part MasterFormat Specification Divisions to ensure that all submittals meet the necessary requirements and specifications. By following the guidelines outlined in this blog post and by working closely with the architect, contractors can ensure that the submittal process runs smoothly and that the project stays on schedule.